McMaster University

Faculty of Health Sciences
Web Design

Scope of Search

How to insert MS Office document as PDF (Windows only)?

You can use Contribute to convert MS Office documents such as Word documents, PowerPoint presentations, and Excel spreadsheets to PDF documents, and insert these documents in Adobe Contribute web pages or blog entry drafts. The process of inserting an MS Office document as a PDF involves conversion of the document to a PDF before it is inserted.

Note: If you are inserting a Microsoft Word document or Microsoft Powerpoint presentation, and want to specify the area of the document to convert, convert the document while working in Word or Powerpoint, and then insert it in your page in Contribute.


To insert an Office document as a PDF in Contribute:

  1. In the draft, place the insertion point where you want the PDF document to appear.
  2. Select Insert > Document as PDF.
  3. The Open dialog box appears with a list of PDF Convertible Documents.
  4. Select an MS Office document, and then click Open.
  5. The Insert Office Document as PDF dialog box appears.

  6. Select one of the following options:
    • Create a link to the PDF document converts the document to a PDF, and inserts a link to the selected document.
    • Insert the PDF as Embedded object converts the document to a PDF, and embeds the PDF document as an object.
  7. Note: The Insert the PDF as Embedded Object option is disabled if your website administrator has prevented embedding of PDFs.
  8. Select the Remember this setting and don't ask again check box, if desired. For more information about settings defined in the Preferences dialog box, see Setting Microsoft Office document preferences (Windows only).
  9. Click OK.
  10. Contribute converts the document to a PDF document and inserts it as a link or an embedded object into your draft.

To delete a PDF document from a draft:

  1. In the draft, click the PDF document to select it.
  2. Press the Delete key.

To create and insert a PDF document by dragging:

  1. In the draft, place the insertion point where you want the PDF document to appear.
  2. Open Windows Explorer.
  3. Drag the document to convert, to the insertion point.
  4. The Insert Microsoft Office Document dialog box appears.
  5. Select Convert to PDF and create a link to the PDF or Convert to PDF and embed the PDF as Object, and then click OK.