The supervisor, worker or student must download and complete the McMaster Injury/Incident Report form and email it to FHSSO. We have provided instructions on how to fill this form.
The injury/incident report provides a framework to investigate events that have occurred and identify corrective measures to prevent a re-occurrence. It is one method of reducing incidents or injuries in a workplace. Review the Investigation Protocol. All supervisors are required to take Accident Investigation (ACCINV) training on Mosaic.
McMaster University requires all workers and students to report all injuries, incidents and hazardous situations to their supervisor as soon as possible after the event. This includes incidents of workplace violence. The McMaster University Risk Management Manual #1000 identifies the requirements of the program.
Sexual violence and harassment incidents may be reported using the Injury/Incident Report. The most relevant intake office is the Sexual Violence Prevention and Response Office who have tailored support and resources for this type of event.
For individuals in the Postgraduate Medical Education (PGME) Program, please follow the incident reporting workflow described in Appendix 1 of the PGME Health and Personal Safety Policy.
Special reporting procedures are required when there is a CRITICAL INJURY.
Critical Injury Reporting
Critical Injury Defined — Regulation 834 defines an injury of a serious nature that,
- Places life in jeopardy;
- Produces unconsciousness;
- Results in substantial loss of blood;
- Involves the fracture of a leg or arm but not a finger or a toe;
- Involves the amputation of a leg, arm, hand or foot but not a finger or a toe;
- Consists of burns to a major portion of the body;
- Causes the loss of sight in an eye.
Supervisors are required to know this definition and report the incident to FHSSO minutes to hours after it happens. This immediate reporting is vital to allow an investigation into the circumstances of the injury to begin right away, and allows EOHSS/FHSSO to notify the Ministry of Labour.
DURING OFFICE HOURS: Report using Email or phone (x22402 or x24956 or x23453). This will reach a team member's cell phone directly via email/text while we are working remotely and using AVAYA.
AFTER OFFICE HOURS AND WEEKENDS: Report to Central Campus Security regardless of your location, at 905-525-9140 ext 24281 or outside line 905-522-4135
Follow up your initial verbal/confirmed communication with the standard incident report form, submitting it within 24 hours of the incident, even if all signatures are not completed. Re-send a fully signed report when you have them.
Other Incident Reporting
In the event one of the following occurs;
- If a staff or student has an injury and seeks first aid, seeks healthcare or loses time from work,
- If you see a contravention of the Act,
- If you see a hazardous situation, such as violence, security incidents or any situation which has the potential for harm
- Or you experience an exposure,
you should report the event using the McMaster Injury/Incident Report form and submit via e-mail to FHSSO.
Seeking Healthcare After Reporting
It is important that if you did not seek healthcare as a result of the injury/incident/hazardous situation, but subsequently do, that you notify Employee Health Services, ext. 23564, immediately so that an evaluation for an insurance claim can be initiated. This is a time sensitive process. We will follow-up with the supervisor to ensure the incident report is complete, has been investigated and any required notifications have been made by the supervisor.
If Delayed Healthcare Reveals a Critical Injury
If the results of the healthcare sought after the incident was reported reveals that the injury is a critical injury (reported a sore ankle but later find it is fractured), please follow the critical injury reporting process to the left.