McMaster University

McMaster University

Academic Reviews / Tenure & Promotion

All faculty members must undergo an academic review before an appointment can be extended and before tenure/CAWAR/permanence and/or promotion can be granted.

Below is an overview of topics of interest to those undergoing academic review.

Academic Clock

At McMaster, the academic clock normally begins on the July 1st on or after your appointment start date. More details on the clock and timing can be found here

Annual Career Reviews

All faculty members are expected to meet with their Department Chair (or delegate) at least annually to discuss their performance over the past year and their expected contributions over the upcoming year. Prior to this meeting, you will be provided with an annual career review form to complete, which outlines your activities over the past year and notes any concerns you would like to address. As well, you will submit an updated copy of your CV prepared using the MacFacts system.

Each department has their own version of the annual career review form and your Chair or Department Manager will be able to provide a copy to you. For reference, a generic version of this form is available here.

During the meeting, you will go over this form with your Chair (or delegate) and discuss your Mutually Agreed Responsibilities (R4) for the upcoming year. Information about the R4 form can be found here. After the meeting, the Chair (or delegate) will provide you with a letter that summarizes the discussion and will ask that you sign back the letter and the updated R4 form.

For non clinical faculty, this information will be used to determine your par increment and CP/M award. For more information about the Faculty CP/M plan please click here.

Criteria for Promotion

Overview of Criteria for Promotion to Associate Professor (CAWAR/Tenure stream)

Overview of Criteria for Promotion to Professor (CAWAR/Tenure stream)

Preparing for review/tracking your contributions

Once you start your faculty appointment, you should start keeping track of all your scholarly activities. These activities are tracked in your CV, candidate's statement and in your teaching portfolio and if applicable your clincial activities portfolio.


Your CV must be presented in McMaster format. The Faculty of Health Sciences has an electronic CV management system (MacFACTS). To obtain access to the system, please contact CSU.

Candidate's Statement

The candidate's statement is a 2-3 page document outlining your scholarly activites over all domains. This statement is provided to the referees during academic reviews.

Teaching Portfolio

Guidelines for Creating a Teaching Portfolio

Template for the Teaching Portfolio

Clinical Activities Portfolio

Guidelines for Creating a Clinical Activities Portfolio

Template for the Clinical Activities Portfolio


More to follow
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