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Resources for Faculty & Staff
This section of the website is designed to provide staff and faculty with access to information about the processes, programs and policies in the Department of Pediatrics.
If you are looking for information that is not available on this website, please feel free to contact one of our staff members in Finance or Human Resources.
Human Resources
Employee Services & Resources
This section is under construction and will be available shortly.
Health & Safety at Work
- Health & Safety training modules
- In Case of Injury (If you have been injured at work)
Hiring Procedures for New Staff
This section includes information on job postings and setting up employees on the payroll. View information on hiring a temporary, casual or work-study employee:
Orientation Information for New Staff
This section is under construction and will be available shortly.
Staff Subcommittees
Many of the staff in the Department of Pediatrics are involved in subcommittee that work to achieve specific goals for the Department.
Volunteering
Occasionally, there are volunteer opportunities available in the Department of Pediatrics:
Finance Resources
Approver ID
For research accounts, Deanna Maerz is the Approver (Approver ID is maerzd). For education and other accounts, Marcy Willis is the Approver (Approver ID is willim6).
Billing
Deposits
To deposit cheques and/or cash to your account, please use the form that can be accessed
E-Reports & Oracle
Journal entries that are entered into the Oracle database are fed into the Financial Account System (FAS), once completed and approved. E-reports are an online repository of FAS Month End reports (AM090 & AM091).
E-Reports
- Information about E-Reports
- Sign up to receive E-Reports (Enter "Elise" as the approver)
- Cut-off schedule and journal entry dates
- Monthly E-Reports
Oracle
- Create an Oracle account (Enter "Elise" as the approver)
- Oracle Training Schedule
- Oracle Reference Manual
- Instructions on importing FAS reports into Excel
- Labour distribution reports
- Scheduled FAS Month-end closing dates
Key Contacts
PDA (Professional Development Allowance Plan) & Spending Guidelines
An annual professional development allowance is provided to each eligible faculty member. Find out how to take advantage of this allowance and for spending guidelines:
Reconciliations
Reconciliation ensures consistency and accuracy between your records and the department's financial reports.
Reimbursements/Payments
Expense Reports
Expense reports are primarily used to pay for food and travel. To get started, please make sure you have access to E-reports and Oracle.
Electronic Cheque Requisitions (ECR)
Electronic Cheque Requisitions are used to pay anything other than food and travel.
Electronic Journal Entries (EJE)
The Electronic Journal Entry system allows users to complete journal entries; completed journal entries are sent electronically to those required by departmental rules to approve them. Complete journal entries reside on an Oracle database, and once completely approved, are fed into the Financial Account System (FAS) for processing.
Subcodes
If the subcode is not open on your account, please contact Marcy and/or Deanna to open the subcode.
Submission of Research Grant Applications
There are several steps that need to be followed when submitting a research grant application. Please note that the grant submission process has recently changed to ensure that all grants are accurately reported to the department and can be tracked.
Training & Workshops
There are a variety of workshops available to help you become more proficient with the finance systems in place at McMaster. Please click Training & Workshops to learn more about these opportunities.
